Changing your name on a Kenyan National ID is a legal process that follows a clear path, even though it may seem long at first.
It begins with a simple decision – choosing the new name you want to use – and then making that choice official through the law.
Making the name change legal (Deed Poll)
The first and most important step is preparing a legal document known as a deed poll.
This document formally declares that you have given up your old name and adopted a new one.
It must be signed and properly witnessed, usually by a lawyer or an authorised legal officer. Without this document, the name change cannot proceed.
Documents you need
Once the deed poll is ready, you need to gather several documents to support your application.
These include a copy of your current National ID, passport-size photographs, and a letter from your local chief confirming your identity.
In some cases, you may also need supporting statements or affidavits from people who know you well.
You will also be required to provide your fingerprints at a government office to confirm your identity and prevent fraud.
Making it public (Kenya Gazette)
After completing these steps, your new name must be made public through publication in the Kenya Gazette, an official government journal.
This announcement is important because it informs the public of your intention to change your name and allows anyone with a valid objection to come forward.
Waiting for approval
Following publication, there is a waiting period of about 30 to 60 days. During this time, the government reviews your application while the public is given a chance to raise any concerns.
If no objections are made, your new name is legally accepted.
Applying for a new ID
You can then proceed to apply for a new National ID. This involves submitting your old ID card, the deed poll, and the Gazette notice, along with paying a replacement fee. This step ensures that your new name is reflected in your official identification.
Cost of the Process
The cost of the entire process can vary. But it typically includes legal fees for preparing the Deed Poll (about KSh 1,000 to KSh 3,000). Gazette publication costs (around KSh 2,000 to KSh 3,000), and approximately KSh 1,000 for the new ID application.
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In total, the process may cost between KSh 4,000 and KSh 7,000.
Timeline: How long it takes
The timeline for completing everything usually ranges from two to three months. Preparing the Deed Poll may take a few days, Gazette publication about one to two weeks, followed by the waiting period and the processing of the new ID, which can take several more weeks.
Receiving your new ID
In the end, once all the steps are completed and approved, you will receive a new National ID bearing your new name.
Although the process involves several stages, each step is designed to ensure that the change is lawful, transparent, and officially recognised.
